Maileva enables you to reduce your debtor days, it makes mailing invoices and debt recovery letters daily quick and easy. No longer do you have to wait until the end of the week or month, or have staff manning printers and stuffing envelopes. Maileva can reduce your costs and improve your departments productivity as well as saving time.
Maileva is perfect for financial mail. It provides a fast, simple, and secure solution for mailing highly personalised and confidential documents, and even offers legal document archiving.
Invoices and statements
Sending large numbers of invoices or reminders can be a laborious process and is therefore often postponed or arranged at specific time of the week or of the month. Sending these reminders with the click of a mouse simplifies the process, encourages the immediate sending of reminders and leads to debts being recovered more quickly. This will drastically improve your staff productivity.
When non-payments are detected letters need to be sent as fast as possible. The quicker you remind your debtors, the quicker bills will be paid. With Maileva, the same day or next day dispatch is guaranteed. Your ‘Days Sales Outstanding’ will be reduced. As well as increasing efficiency, automation improves the effectiveness of reminders. In conjunction with the automatic personalisation of letters Maileva offers the possibility of using other media such as recorded delivery, fax, email and sms, all of which can add to the overall effectiveness of the reminder notice. See a debt recovery case study.
Sending mails take time but archiving them too! With Maileva, you can archive your invoices and letters in the legal format for the term you want in a few clicks. You can have access to your archived files 24/7 in your secure customer account, and Maileva even offers you the possibility to restore your archives. Quicker and greener, you use less paper, less ink, less stock and you gain time.
As you are a financial department you have to deal with confidential data. Maileva guarantees you a high security during the transfer of your data and during the printing and sending of your mails thanks to its highly secure printing and enclosing room.
- Optimise your funds by reducing debt recovery delays with a unique solution that will automatically send your invoices, registered letters, formal notices, etc…
- Simplify archiving and stationery management by reorganising your space. No more paper no more stock, no more ink but a simple and reliable legal archiving
- Boost your staff productivity by outsourcing your recurrent mailings and avoid your staff having to do repetitive and tedious tasks
How it works?
1. I subscribe to Maileva and I login to my secure customer account, or I integrate Maileva with my finance system. Available 24/7
2. I choose the type of letter in my templates, or produce the documents to mail straight from my finance system. This can be letters or invoices, etc
3. I send my mailing to Maileva over the internet for printing and I choose my archiving options immediately. This can be an automated process
4. I control and follow my mail online without stress. Maileva prints, encloses, sends your mail to your customer and archives it with an extremely secure procedure
5. I can have access to my archived files online when needed. I can even ask for the return of my archived file on the support I prefer
Find out more
Please do not hesitate to contact us to find out more about how Maileva can help your organisation.
- Watch Maileva Online in action in this video presentation.
- Contact us for a pricing proposal.
- Contact us to arrange a meeting at our facility or your office.